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What Good Requirements Look Like (and How to Write Them)

What do good requirements look like? Weak and strong versions of the same requirement side by side, plus the testability rule that decides between them.

We're all-in on Azure DevOps — can one planning session feed both Boards and the Wiki?

Projan runs the decision once and writes it twice — work items into Azure Boards with dependencies linked, and the spec into the Wiki — from a single agreed session.

Our real context lives in GitHub issues and pull requests — can Projan plan from what's actually being built?

Projan reads your GitHub issues and PRs straight into a planning session as grounding — so the plan you agree reflects the code that already exists, not a guess about it.

Trello keeps us deliberately simple — can Projan help us plan properly without complicating it?

Projan does the thinking before the board: one light conversation, then clean Trello cards with the acceptance criteria already written, nothing added to your setup.

Our team runs on monday.com boards and not much code — can Projan turn a planning chat into items we'll actually action?

Projan brings facilitated planning to non-technical teams on monday.com — a real conversation in, agreed board items and a spec doc out, no jargon required.

We write everything down in Confluence — can Projan produce the page our team actually agreed on, not just a draft?

Projan turns the conversation behind a decision into a Confluence page worth reading — the agreement, the reasoning and the rejected options, written as the team lands them.

Our launches run on Asana across three teams — can Projan get everyone agreeing before the work starts?

Projan runs the cross-functional alignment that a launch needs up front, then lays the agreed work into Asana as tasks with owners, criteria and dependencies.

Our decisions get made in Teams meetings and then vanish — can Projan turn them into tracked work?

Projan plugs into Teams where enterprise decisions actually happen — channels and meetings — and carries the outcome through to your tracker, transcript and all.

Everything already lives in ClickUp — so where does an upstream planning layer even fit?

ClickUp holds the tasks and the docs; Projan supplies the agreement that should sit behind both, then writes the doc and the tasks from the same session.

We move fast in Linear — can Projan add rigour to planning without slowing the cycle down?

Projan front-loads the thinking a fast Linear team usually skips, then drops fully-scoped issues into the cycle — dependencies linked, no ceremony added.

Can a team actually plan a feature in Slack without it turning into 200 unread messages?

Projan joins the channel as a facilitator, not another notification bot — it runs the planning thread, holds the decisions, and turns the agreement into real work.

Notion is where our team thinks — can Projan make the planning that happens in it actually decisive?

Projan runs the conversation that turns a Notion workspace from a graveyard of half-written docs into a place where decisions get made and written down at the same time.

We already run delivery in Jira — so what does Projan actually add?

Jira tracks the work. Projan runs the argument that decides the work — then hands your board epics and stories the team genuinely agreed on.

How to Write a PRD in 2026: The Complete Guide for Product Managers

Learn how to write a Product Requirements Document (PRD) that developers actually use. Includes templates, examples, and tips from experienced PMs.

How to Make AI Coding Tools Actually Useful - Part 2

AI coding agents are only as good as the requirements you give them. Here's a practical framework for turning vibe coding into structured, reliable development.

AI Coding Tools Are Incredible (Until You Skip the Planning) - Part 1

AI coding agents can build features in minutes. But without clear requirements, they build the wrong features in minutes. Here's what goes wrong when you vibe code without a plan.

Why Sharing Your Product Roadmap Publicly Builds More Trust Than You'd Expect

Sharing an honest public roadmap builds user trust, improves feedback quality, and creates advocates. Here's how to do it without handing competitors your playbook.

How Scope Creep Nearly Killed Our Startup

We said yes to every feature request and built a product that did 20 things badly. Cutting 70% of features saved us. Here's the full story and how to prevent scope creep.

5 Conversations Every SaaS Founder Should Have Before Writing Code

Before building your SaaS, have these 5 critical conversations: potential users, your technical cofounder, someone who failed, a competitor's customer, and yourself.

What Investors Actually Look for in Your Technical Roadmap

Investors don't care about your tech stack. They want milestones tied to business outcomes, clear trade-offs, and a realistic 6-12 month plan. Here's what to show them.

Shipping AI Features Without a Spec Is Like Flying Without Instruments

AI features need requirements that traditional specs don't cover: error rates, fallback behaviors, evaluation criteria. Here's what an AI feature spec should include.

Why Solo Founders Need Requirements More Than Teams Do

Solo founders skip planning because there's nobody to plan for. That's exactly why they need it most. Your blind spots ship to production when nobody catches them.

Product Managers Are Not Typists: The Documentation Burden Is Real

PMs spend too much time formatting documents and not enough time thinking. Here's why treating PRDs as literary works is killing your product team's velocity.

The Requirements Template That Reduced Our Client Revisions by 60%

An agency requirements template that cut client revision rounds by 60%. Walk through each section, including the 'out of scope' clause that changed everything.

The 10-Minute Planning Session That Keeps My Side Projects Alive

A simple 10-minute planning ritual before each coding session that prevents side projects from dying. Five steps to stay focused with limited time.

How I Turned My Changelog Into a Growth Channel

Writing detailed changelogs drove signups and SEO traffic. Here's how treating each entry as a mini story turned a boring update log into a marketing asset.

We Wasted 3 Months Building the Wrong Thing

A startup team built for 3 months based on Slack messages and verbal agreements. Here's what happened when they shipped, and how to avoid the same mistake.

From University Project to Y Combinator Application

What a student team changed to turn their capstone project into a credible YC application. Academic docs vs startup docs, and why the difference matters.

Edge Cases Are Not Edge Cases. They Are the Product.

The 'edge cases' discovered during development are usually planning failures. Here's why PMs should catch them during requirements, not QA.

The Spec That Saved Our Series A

A SaaS startup nearly lost their Series A because they couldn't articulate their roadmap. Here's how writing it down saved the deal.

AI Projects Need Better Requirements, Not Better Models

Most AI project failures aren't about the model. They're about unclear requirements. Here's how to write requirements for AI features that actually work.

The Documentation Checklist Every Accelerator Team Needs 8 Weeks Before Demo Day

A practical checklist of documentation every startup needs before demo day: product vision, technical architecture, user research, roadmap, and financials.

Stop Building Features Nobody Asked For

The indie hacker's biggest trap: building features that are fun instead of features users need. Here's how to break the cycle.

The Client Said 'Build What You Think Is Best.' It Was a Trap.

When a client gives you total creative freedom, it sounds like a dream. Here's why it's actually a requirements disaster waiting to happen.

Acceptance Criteria Developers Actually Thank You For

Learn how to write acceptance criteria that developers love. 5 real examples of bad AC rewritten as good AC using the Given/When/Then pattern.

Your Cofounder Disagrees About the Roadmap. Now What?

Cofounder roadmap disagreements are normal. Here's a framework to resolve them without damaging the relationship or stalling your startup.

The Weekend Project Trap: Why Most Side Projects Die on Monday

Side projects die because of context switching, not motivation. A 10-minute habit at the end of each session can keep your project alive between weekends.

Building in Public Is Not Free Marketing

Building in public gets romanticized as free marketing. The real value isn't followers or customers. It's the planning discipline it forces on you.

The One Question That Saves Every PRD

Vague requirements become specific when you ask one question: 'How will we know this is done?' Here are real examples of how it transforms PRDs.

What I Wish I Knew Before My First Hackathon

The biggest hackathon mistake is jumping straight to code. Winning teams plan first. Here's practical advice for your first hackathon from someone who's been on both sides.

Planning AI Features When the Tech Changes Every Week

AI capabilities shift constantly, but your product requirements don't have to. Separate the 'what' from the 'how' to write stable AI feature specs.

How We Stopped Losing Money on Fixed-Price Projects

Agencies lose money on fixed-price work because scoping is bad. Here's how structured requirement gathering transformed our estimates and profitability.

I Shipped 4 Side Projects Last Year and Finished None of Them

A confession about the side project cycle: start excited, lose steam, abandon, repeat. The fix wasn't discipline. It was knowing what done looks like.

Why Your MVP Takes 6 Months Instead of 6 Weeks

Most MVPs blow past their timeline because founders skip requirements. Here's why scope creep happens and how to actually ship a minimum viable product.

Why Sprint Planning Feels Like Groundhog Day (And How to Break the Cycle)

Sprint planning keeps repeating the same problems: vague requirements, confused engineers, shifting scope. Here are concrete fixes that actually work.