Free during beta

Sound familiar?

90 minutes. 6 people. One whiteboard photo nobody will look at again.

Someone said "we should probably document this." Everyone nodded. Nobody did.

Two weeks later, you're in another meeting about the same topic because nobody can remember what was decided.

The meeting wasn't the problem. The missing plan was.

The anatomy of a meeting that goes nowhere

You've been in this meeting. You might be in it right now.

Great discussion, zero decisions

Everyone had opinions. The energy was good. But when someone asks 'so what are we doing?' there's an awkward silence.

Meeting notes that help nobody

'Action: Look into the thing. Owner: TBD. Deadline: ASAP.' That's not a plan. That's a wish written in a shared doc.

The sequel meeting

Three weeks later: 'I think we discussed this already?' 'Did we? What did we decide?' And the cycle continues.

What if you spent 20 minutes after the meeting with Projan instead?

Take the rough decisions from the meeting. Have a quick conversation. Walk away with an actual plan.

app.projan.ai

We just had a strategy meeting about launching a community garden in our neighbourhood. Lots of enthusiasm but no plan. We agreed we want to start in spring, get the council involved, and do some fundraising.

Good starting point, but those are goals, not a plan. Let's turn them into one. First question: has anyone actually spoken to the council yet, or is that still an assumption that they'll be on board?

Honestly no. We're assuming they'll say yes because there's been talk about community green spaces.

That's your biggest risk right there. Everything else depends on council approval. Let's make that step one, not step five. Who from your group is best placed to make that call, and by when?

Probably Maria - she knows someone on the planning committee. She could do it this week.

Perfect. Now let's work backwards from spring. If council approval takes 4-6 weeks, fundraising needs to start in parallel, not after. I'll structure this into three workstreams: approvals, funding, and community engagement - each with clear tasks and owners.

Your Plan Community Garden Launch Plan - 3 workstreams, 8-week timeline, council approval as critical path, parallel fundraising track, 12 tasks with owners

From "we should do something" to "here's the plan"

This is what you get at the end. Not meeting minutes. A plan.

app.projan.ai/plans/community-garden

We want to launch a community garden this spring. We had a meeting but nothing's documented.

Turning your meeting into a plan...

Identified critical path: council approval first

Created 3 parallel workstreams

Assigned task owners from your meeting attendees

Built 8-week timeline with dependencies

Added risk flags for approval delays

Your Plan Community Garden Launch - Structured Plan 3 workstreams / 12 tasks / 8-week timeline / Ready to export to Notion, Monday.com, or Google Docs

Why a conversation beats meeting notes

Projan spots the gaps your meeting missed - like 'who's actually going to do this?' and 'what happens if the council says no?'

Turns vague decisions into specific tasks with owners, dependencies, and timelines

Export straight to Jira, ClickUp, Monday.com, Notion, or Google Docs - not a whiteboard photo in your camera roll

The best meeting outcome is a plan, not more meetings.

Next time you leave a meeting thinking "that was productive but now what?" - spend 20 minutes with Projan. You'll have a plan before everyone else has even filed the meeting invite.

Turn your last meeting into a plan

Free during beta. 50% off for life for early users.

20 minutes, not another meeting

Real tasks, real owners

Export anywhere