Projan turns the messy Slack and Teams discussion of a feature into a clean PRD, acceptance criteria and tickets in Jira, Notion, Linear and ClickUp, so the PM doesn't spend an evening writing it up.https://projan.ai/en-gbhttps://projan.ai/blog/how-to-write-an-rfp-response-that-wins-agency-work/https://projan.ai/blog/how-to-write-an-rfp-response-that-wins-agency-work/What should be included in an RFP response? The sections evaluators score, how long you get, who writes what, and when to walk away from the bid instead.Tue, 01 Sep 2026 00:00:00 GMTrfp responseagency new businessbid managementclient proposalsgo no-go decisionDave Clissoldhttps://projan.ai/blog/statements-of-work-for-agencies-structure-signatures-and-scope-protection/https://projan.ai/blog/statements-of-work-for-agencies-structure-signatures-and-scope-protection/How do you write a statement of work? An agency guide to SOW structure, exclusions that hold up, change control, and the signature that actually counts.Mon, 31 Aug 2026 00:00:00 GMTstatement of workscope creepchange controlagency operationsclient contractsDave Clissoldhttps://projan.ai/blog/how-to-run-an-okr-planning-session-agenda-limits-and-getting-real-commitment/https://projan.ai/blog/how-to-run-an-okr-planning-session-agenda-limits-and-getting-real-commitment/How to run an OKR planning session: a working agenda, how many OKRs a team should really carry, and how to close with named owners and a check-in date.Sun, 30 Aug 2026 00:00:00 GMTokrsgoal settingplanning sessionsfacilitationteam goalsquarterly planningDave Clissoldhttps://projan.ai/blog/how-to-create-a-product-roadmap-detail-timeframes-and-dates/https://projan.ai/blog/how-to-create-a-product-roadmap-detail-timeframes-and-dates/How is the product roadmap created? A practical guide to the inputs, sequencing, how much detail each horizon needs, and whether to commit to dates at all.Sat, 29 Aug 2026 00:00:00 GMTproduct roadmaproadmap planningproduct managementprioritisationproduct strategyDave Clissoldhttps://projan.ai/blog/requirements-documents-explained-brd-vs-frd-vs-srd-vs-prd/https://projan.ai/blog/requirements-documents-explained-brd-vs-frd-vs-srd-vs-prd/What is BRD, FRD, and SRD? What each requirements document contains, who signs it, where the acronyms came from, and when a PRD can replace all three.Fri, 28 Aug 2026 00:00:00 GMTbrdfrdsrsrequirementsbusiness analysisproduct managementDave Clissoldhttps://projan.ai/blog/definition-of-done-vs-definition-of-ready-owners-checklists-and-examples/https://projan.ai/blog/definition-of-done-vs-definition-of-ready-owners-checklists-and-examples/What are DoD and DoR in Scrum? A side-by-side comparison, who owns each, what a realistic Definition of Done checklist holds, and how to set it up in Jira.Mon, 24 Aug 2026 00:00:00 GMTdefinition of donedefinition of readyscrumagile qualitysprint planningjiraDave Clissoldhttps://projan.ai/blog/meeting-planning-and-follow-through-a-complete-playbook-from-agenda-to-action-it/https://projan.ai/blog/meeting-planning-and-follow-through-a-complete-playbook-from-agenda-to-action-it/What steps should be taken when planning a meeting? A playbook covering agendas, decision records, action items and what to send in the 24 hours after.Sat, 22 Aug 2026 00:00:00 GMTmeeting planningmeeting agendaaction itemsmeeting minutesmeeting follow-updecision logDave Clissoldhttps://projan.ai/blog/common-project-planning-mistakes-and-the-root-causes-behind-them/https://projan.ai/blog/common-project-planning-mistakes-and-the-root-causes-behind-them/Common project planning mistakes, traced back to their root causes: unwritten assumptions, single-point estimates, fuzzy scope, and plans nobody replans.Fri, 21 Aug 2026 00:00:00 GMTproject planningproject managementsoftware deliveryestimationscoperoot cause analysisDave Clissoldhttps://projan.ai/blog/how-to-break-an-epic-into-user-stories-sizing-rules-examples-and-limits/https://projan.ai/blog/how-to-break-an-epic-into-user-stories-sizing-rules-examples-and-limits/How to break down an epic into stories: vertical slicing patterns, a worked example, story sizing rules, and how many stories a healthy epic should hold.Fri, 21 Aug 2026 00:00:00 GMTuser storiesepicsstory splittingbacklog refinementagile planningsprint planningDave Clissoldhttps://projan.ai/blog/from-idea-to-action-plan-how-to-turn-a-business-idea-into-real-steps/https://projan.ai/blog/from-idea-to-action-plan-how-to-turn-a-business-idea-into-real-steps/How to turn an idea into an action plan: run the cheapest test that could prove it wrong, set a stopping rule, then write dated steps with real owners.Wed, 19 Aug 2026 00:00:00 GMTaction planbusiness planningsmall businessidea validationproduct launchDave Clissoldhttps://projan.ai/blog/should-you-use-ai-to-write-user-stories/https://projan.ai/blog/should-you-use-ai-to-write-user-stories/Should you use AI to write user stories? An honest look at what it drafts well, where it invents context, and how to keep a story worth arguing about.Wed, 19 Aug 2026 00:00:00 GMTuser storiesai writingagilebacklogacceptance criteriaproduct managementDave Clissoldhttps://projan.ai/blog/how-to-use-ai-to-write-a-prd-and-requirements-that-hold-up-in-review/https://projan.ai/blog/how-to-use-ai-to-write-a-prd-and-requirements-that-hold-up-in-review/How to use AI to create a PRD without shipping fiction: the right workflow, what AI reliably gets wrong, and how to keep requirements honest in review.Mon, 17 Aug 2026 00:00:00 GMTprdairequirementsproduct managementacceptance criteriaDave Clissoldhttps://projan.ai/blog/running-a-client-kick-off-meeting-that-actually-sets-expectations/https://projan.ai/blog/running-a-client-kick-off-meeting-that-actually-sets-expectations/What is expected in a kick-off meeting? A consultant's guide to agreeing scope, access, decision rights and how unwelcome findings should reach the client.Mon, 17 Aug 2026 00:00:00 GMTconsultingkick-off meetingclient expectationsengagement planstakeholder managementDave Clissoldhttps://projan.ai/blog/how-to-plan-an-api-design-and-get-it-reviewed-before-you-ship-it/https://projan.ai/blog/how-to-plan-an-api-design-and-get-it-reviewed-before-you-ship-it/How to plan an API design: the order to make the decisions in, which parts of it become permanent, and who should review the design before you ship it.Fri, 14 Aug 2026 00:00:00 GMTapi designdesign reviewbackward compatibilityversioningengineering processDave Clissoldhttps://projan.ai/blog/what-makes-a-good-jira-ticket-best-practices-examples-and-anti-patterns/https://projan.ai/blog/what-makes-a-good-jira-ticket-best-practices-examples-and-anti-patterns/What makes a good Jira ticket? The fields that matter, titles worth reading, a weak ticket rewritten, what bugs need, and the anti-patterns that cost you.Thu, 13 Aug 2026 00:00:00 GMTjiraticketsbug reportsbacklogagileproduct managementDave Clissoldhttps://projan.ai/blog/how-to-write-a-summary-of-findings-your-client-will-actually-read/https://projan.ai/blog/how-to-write-a-summary-of-findings-your-client-will-actually-read/How to write a summary of findings report: what to include, how long it should be, and how to compress a long report without losing the evidence trail.Wed, 12 Aug 2026 00:00:00 GMTsummary of findingsconsulting reportsexecutive summaryclient reportingfindings reportDave Clissoldhttps://projan.ai/blog/brand-messaging-framework-what-it-is-how-to-write-one-and-examples-that-stick/https://projan.ai/blog/brand-messaging-framework-what-it-is-how-to-write-one-and-examples-that-stick/What is a brand messaging framework? What goes in one, how to write it step by step, a worked example, and why most frameworks quietly stop being used.Tue, 11 Aug 2026 00:00:00 GMTbrand messagingmessaging frameworkbrand strategyproduct marketingpositioningDave Clissoldhttps://projan.ai/blog/what-good-requirements-look-like-and-how-to-write-them/https://projan.ai/blog/what-good-requirements-look-like-and-how-to-write-them/What do good requirements look like? Weak and strong versions of the same requirement side by side, plus the testability rule that decides between them.Mon, 10 Aug 2026 00:00:00 GMTrequirementsrequirements writingspecificationsnon-functional requirementsproduct managementDave Clissoldhttps://projan.ai/blog/how-to-write-a-prd-structure-best-practices-and-mistakes-to-avoid/https://projan.ai/blog/how-to-write-a-prd-structure-best-practices-and-mistakes-to-avoid/How to write a proper PRD: the sections it needs, a step-by-step process, how to document assumptions properly, and the mistakes that cause late rework.Sun, 09 Aug 2026 00:00:00 GMTprdproduct requirementsproduct managementrequirements writingproduct documentationDave Clissoldhttps://projan.ai/blog/technical-documentation-types-what-agile-software-teams-actually-need-to-write/https://projan.ai/blog/technical-documentation-types-what-agile-software-teams-actually-need-to-write/What are the 4 types of technical documentation? The Diataxis answer explained, plus the short list of documents an agile team should actually maintain.Fri, 07 Aug 2026 00:00:00 GMTtechnical documentationdocumentation typesagile documentationrfcengineering practicesDave Clissoldhttps://projan.ai/blog/prd-vs-product-spec-vs-technical-spec-vs-functional-spec-what-each-document-is-f/https://projan.ai/blog/prd-vs-product-spec-vs-technical-spec-vs-functional-spec-what-each-document-is-f/What is the difference between a PRD and a technical specification? A working guide to PRDs, product specs, technical specs and functional specs at work.Wed, 05 Aug 2026 00:00:00 GMTprdtechnical specfunctional specproduct specrequirementsproduct managementDave Clissoldhttps://projan.ai/blog/how-to-write-a-risk-statement-the-three-part-structure-and-what-makes-a-risk-rea/https://projan.ai/blog/how-to-write-a-risk-statement-the-three-part-structure-and-what-makes-a-risk-rea/What is the three-part structure used to define a risk statement? Cause, event and consequence, with worked rewrites plus a clear risk versus issue test.Tue, 04 Aug 2026 00:00:00 GMTrisk statementrisk registerrisk managementproject riskraid logDave Clissoldhttps://projan.ai/blog/operational-planning-for-startups-the-4-plan-types-and-the-annual-cycle/https://projan.ai/blog/operational-planning-for-startups-the-4-plan-types-and-the-annual-cycle/What are the 4 types of operational plans? The honest answer, the standing versus single-use split that does hold up, and the annual cycle a startup needs.Mon, 03 Aug 2026 00:00:00 GMToperational planningstartup operationsannual planningoperating planfoundersDave Clissoldhttps://projan.ai/blog/epic-vs-user-story-vs-task-how-to-break-work-down-without-losing-the-thread/https://projan.ai/blog/epic-vs-user-story-vs-task-how-to-break-work-down-without-losing-the-thread/What is the difference between an epic, a user story, and a task? Scope, audience, estimation and lifespan compared, plus where Jira muddles the words.Tue, 28 Jul 2026 00:00:00 GMTepicsuser storiesbacklogagilejiraproduct managementDave Clissoldhttps://projan.ai/blog/how-to-write-a-software-test-plan-structure-steps-and-what-to-include/https://projan.ai/blog/how-to-write-a-software-test-plan-structure-steps-and-what-to-include/What should be included in a software test plan? The sections that matter, the steps for writing one, and how much detail is actually worth the effort.Fri, 24 Jul 2026 00:00:00 GMTtest plansoftware testingqatest planningrelease managementDave Clissoldhttps://projan.ai/blog/how-to-write-a-prd/https://projan.ai/blog/how-to-write-a-prd/Learn how to write a Product Requirements Document (PRD) that developers actually use. Includes templates, examples, and tips from experienced PMs.Tue, 10 Mar 2026 00:00:00 GMTPRDproduct managementguideDave Clissoldhttps://projan.ai/blog/how-to-make-ai-coding-tools-actually-useful/https://projan.ai/blog/how-to-make-ai-coding-tools-actually-useful/AI coding agents are only as good as the requirements you give them. Here's a practical framework for turning vibe coding into structured, reliable development.Sun, 08 Mar 2026 00:00:00 GMTai codingvibe codingproduct requirementsai toolsdeveloper productivityplanningacceptance criteriaDave Clissoldhttps://projan.ai/blog/ai-coding-tools-are-incredible-until-you-skip-planning/https://projan.ai/blog/ai-coding-tools-are-incredible-until-you-skip-planning/AI coding agents can build features in minutes. But without clear requirements, they build the wrong features in minutes. Here's what goes wrong when you vibe code without a plan.Thu, 05 Mar 2026 00:00:00 GMTai codingvibe codingproduct planningai toolsedge casesrequirementscursorcopilotDave Clissoldhttps://projan.ai/blog/transparent-planning-builds-trust/https://projan.ai/blog/transparent-planning-builds-trust/Sharing an honest public roadmap builds user trust, improves feedback quality, and creates advocates. Here's how to do it without handing competitors your playbook.Sun, 01 Mar 2026 00:00:00 GMTtransparencybuild in publicproduct roadmapstartup trustcommunity buildingDave Clissoldhttps://projan.ai/blog/scope-creep-nearly-killed-our-startup/https://projan.ai/blog/scope-creep-nearly-killed-our-startup/We said yes to every feature request and built a product that did 20 things badly. Cutting 70% of features saved us. Here's the full story and how to prevent scope creep.Wed, 25 Feb 2026 00:00:00 GMTscope creepstartup failureproduct planningstartup mistakesproject managementDave Clissoldhttps://projan.ai/blog/5-conversations-before-writing-code/https://projan.ai/blog/5-conversations-before-writing-code/Before building your SaaS, have these 5 critical conversations: potential users, your technical cofounder, someone who failed, a competitor's customer, and yourself.Fri, 20 Feb 2026 00:00:00 GMTsaaspre-development planningcustomer developmentstartup validationproduct planningDave Clissoldhttps://projan.ai/blog/what-investors-look-for-in-technical-roadmap/https://projan.ai/blog/what-investors-look-for-in-technical-roadmap/Investors don't care about your tech stack. They want milestones tied to business outcomes, clear trade-offs, and a realistic 6-12 month plan. Here's what to show them.Mon, 16 Feb 2026 00:00:00 GMTinvestor pitchtechnical roadmapfundraisingacceleratorstartup planningDave Clissoldhttps://projan.ai/blog/shipping-ai-without-spec-flying-without-instruments/https://projan.ai/blog/shipping-ai-without-spec-flying-without-instruments/AI features need requirements that traditional specs don't cover: error rates, fallback behaviors, evaluation criteria. Here's what an AI feature spec should include.Wed, 11 Feb 2026 00:00:00 GMTai product developmentai requirementsproduct planningai featurestechnical planningDave Clissoldhttps://projan.ai/blog/why-solo-founders-need-requirements-more/https://projan.ai/blog/why-solo-founders-need-requirements-more/Solo founders skip planning because there's nobody to plan for. That's exactly why they need it most. Your blind spots ship to production when nobody catches them.Fri, 06 Feb 2026 00:00:00 GMTsolo founderproduct requirementsindie hackerplanningsolo developerDave Clissoldhttps://projan.ai/blog/product-managers-are-not-typists/https://projan.ai/blog/product-managers-are-not-typists/PMs spend too much time formatting documents and not enough time thinking. Here's why treating PRDs as literary works is killing your product team's velocity.Sun, 01 Feb 2026 00:00:00 GMTproduct managementprd writingproductivityproduct manager burnoutdocumentationDave Clissoldhttps://projan.ai/blog/requirements-template-reduced-client-revisions/https://projan.ai/blog/requirements-template-reduced-client-revisions/An agency requirements template that cut client revision rounds by 60%. Walk through each section, including the 'out of scope' clause that changed everything.Tue, 27 Jan 2026 00:00:00 GMTrequirements templateclient managementagency efficiencyproject scopingclient revisionsDave Clissoldhttps://projan.ai/blog/10-minute-planning-session-side-project/https://projan.ai/blog/10-minute-planning-session-side-project/A simple 10-minute planning ritual before each coding session that prevents side projects from dying. Five steps to stay focused with limited time.Thu, 22 Jan 2026 00:00:00 GMTside project planningproductivityweekend projectsproject managementdeveloper productivityDave Clissoldhttps://projan.ai/blog/how-i-turned-my-changelog-into-a-growth-channel/https://projan.ai/blog/how-i-turned-my-changelog-into-a-growth-channel/Writing detailed changelogs drove signups and SEO traffic. Here's how treating each entry as a mini story turned a boring update log into a marketing asset.Sat, 17 Jan 2026 00:00:00 GMTchangelogbuild in publicgrowthindie hackercontent marketingDave Clissoldhttps://projan.ai/blog/we-wasted-3-months-building-wrong-thing/https://projan.ai/blog/we-wasted-3-months-building-wrong-thing/A startup team built for 3 months based on Slack messages and verbal agreements. Here's what happened when they shipped, and how to avoid the same mistake.Tue, 13 Jan 2026 00:00:00 GMTstartup mistakesbuilding wrong productproduct validationfounder mistakesstartup planningDave Clissoldhttps://projan.ai/blog/from-university-project-to-yc-application/https://projan.ai/blog/from-university-project-to-yc-application/What a student team changed to turn their capstone project into a credible YC application. Academic docs vs startup docs, and why the difference matters.Thu, 08 Jan 2026 00:00:00 GMTy combinatoruniversity startupstudent foundersstartup applicationyc applicationDave Clissoldhttps://projan.ai/blog/edge-cases-are-not-edge-cases/https://projan.ai/blog/edge-cases-are-not-edge-cases/The 'edge cases' discovered during development are usually planning failures. Here's why PMs should catch them during requirements, not QA.Sat, 03 Jan 2026 00:00:00 GMTedge casesproduct requirementssoftware developmentproduct managementqa testingDave Clissoldhttps://projan.ai/blog/the-spec-that-saved-our-series-a/https://projan.ai/blog/the-spec-that-saved-our-series-a/A SaaS startup nearly lost their Series A because they couldn't articulate their roadmap. Here's how writing it down saved the deal.Sat, 27 Dec 2025 00:00:00 GMTseries afundraisingproduct specsaasstartup documentationproduct strategyDave Clissoldhttps://projan.ai/blog/ai-projects-need-better-requirements-not-models/https://projan.ai/blog/ai-projects-need-better-requirements-not-models/Most AI project failures aren't about the model. They're about unclear requirements. Here's how to write requirements for AI features that actually work.Sat, 20 Dec 2025 00:00:00 GMTai requirementsai product managementai developmentproduct requirementsai planningDave Clissoldhttps://projan.ai/blog/accelerator-documentation-checklist/https://projan.ai/blog/accelerator-documentation-checklist/A practical checklist of documentation every startup needs before demo day: product vision, technical architecture, user research, roadmap, and financials.Tue, 16 Dec 2025 00:00:00 GMTacceleratordemo daystartup documentationpitch preparationtechnical roadmapDave Clissoldhttps://projan.ai/blog/stop-building-features-nobody-asked-for/https://projan.ai/blog/stop-building-features-nobody-asked-for/The indie hacker's biggest trap: building features that are fun instead of features users need. Here's how to break the cycle.Thu, 11 Dec 2025 00:00:00 GMTfeature creepindie hackerproduct developmentuser feedbackbuilding productsDave Clissoldhttps://projan.ai/blog/client-said-build-what-you-think-is-best/https://projan.ai/blog/client-said-build-what-you-think-is-best/When a client gives you total creative freedom, it sounds like a dream. Here's why it's actually a requirements disaster waiting to happen.Sun, 07 Dec 2025 00:00:00 GMTclient managementagency workrequirements gatheringproject managementclient communicationDave Clissoldhttps://projan.ai/blog/acceptance-criteria-developers-thank-you-for/https://projan.ai/blog/acceptance-criteria-developers-thank-you-for/Learn how to write acceptance criteria that developers love. 5 real examples of bad AC rewritten as good AC using the Given/When/Then pattern.Tue, 02 Dec 2025 00:00:00 GMTacceptance criteriauser storiesproduct managementdeveloper experiencerequirementsDave Clissoldhttps://projan.ai/blog/your-cofounder-disagrees-about-the-roadmap/https://projan.ai/blog/your-cofounder-disagrees-about-the-roadmap/Cofounder roadmap disagreements are normal. Here's a framework to resolve them without damaging the relationship or stalling your startup.Fri, 28 Nov 2025 00:00:00 GMTcofounder disagreementsstartup roadmapproduct strategyfounder conflictsstartup planningDave Clissoldhttps://projan.ai/blog/the-weekend-project-trap/https://projan.ai/blog/the-weekend-project-trap/Side projects die because of context switching, not motivation. A 10-minute habit at the end of each session can keep your project alive between weekends.Mon, 24 Nov 2025 00:00:00 GMTside projectsweekend projectsproductivityplanningdeveloper side projectsDave Clissoldhttps://projan.ai/blog/building-in-public-is-not-free-marketing/https://projan.ai/blog/building-in-public-is-not-free-marketing/Building in public gets romanticized as free marketing. The real value isn't followers or customers. It's the planning discipline it forces on you.Wed, 19 Nov 2025 00:00:00 GMTbuild in publicindie hackermarketingstartup marketingtransparencyDave Clissoldhttps://projan.ai/blog/the-one-question-that-saves-every-prd/https://projan.ai/blog/the-one-question-that-saves-every-prd/Vague requirements become specific when you ask one question: 'How will we know this is done?' Here are real examples of how it transforms PRDs.Tue, 11 Nov 2025 00:00:00 GMTprdproduct requirementsacceptance criteriaproduct managementrequirements writingDave Clissoldhttps://projan.ai/blog/what-i-wish-i-knew-before-my-first-hackathon/https://projan.ai/blog/what-i-wish-i-knew-before-my-first-hackathon/The biggest hackathon mistake is jumping straight to code. Winning teams plan first. Here's practical advice for your first hackathon from someone who's been on both sides.Thu, 06 Nov 2025 00:00:00 GMThackathonstudent developersproject planningteam projectshackathon tipsDave Clissoldhttps://projan.ai/blog/planning-ai-features-when-tech-changes-weekly/https://projan.ai/blog/planning-ai-features-when-tech-changes-weekly/AI capabilities shift constantly, but your product requirements don't have to. Separate the 'what' from the 'how' to write stable AI feature specs.Sat, 01 Nov 2025 00:00:00 GMTai developmentplanningproduct requirementsai featurestechnical planningDave Clissoldhttps://projan.ai/blog/how-we-stopped-losing-money-fixed-price-projects/https://projan.ai/blog/how-we-stopped-losing-money-fixed-price-projects/Agencies lose money on fixed-price work because scoping is bad. Here's how structured requirement gathering transformed our estimates and profitability.Mon, 27 Oct 2025 00:00:00 GMTagency pricingfixed price projectsclient managementscope creepproject scopingDave Clissoldhttps://projan.ai/blog/shipped-4-side-projects-finished-none/https://projan.ai/blog/shipped-4-side-projects-finished-none/A confession about the side project cycle: start excited, lose steam, abandon, repeat. The fix wasn't discipline. It was knowing what done looks like.Tue, 21 Oct 2025 00:00:00 GMTside projectsindie hackershippingproductivityfocusDave Clissoldhttps://projan.ai/blog/why-your-mvp-takes-6-months/https://projan.ai/blog/why-your-mvp-takes-6-months/Most MVPs blow past their timeline because founders skip requirements. Here's why scope creep happens and how to actually ship a minimum viable product.Thu, 16 Oct 2025 00:00:00 GMTmvpstartup planningproduct developmentscope creepfoundersDave Clissoldhttps://projan.ai/blog/why-sprint-planning-feels-like-groundhog-day/https://projan.ai/blog/why-sprint-planning-feels-like-groundhog-day/Sprint planning keeps repeating the same problems: vague requirements, confused engineers, shifting scope. Here are concrete fixes that actually work.Sun, 12 Oct 2025 00:00:00 GMTsprint planningproduct managementagilescrumteam alignmentDave Clissold